Mailing Lists Archives and Email Quarantine


UChicago Mailing Lists provide both archives and email quarantine as standard services. This article provides information on the following items:

Contents

View the Mailing List Email Quarantine

UChicago mailing lists may have multiple owners but only one owner is designated as the email protection delegate. This delegate is the only person able to manage the list’s Quarantine. The mailing list owner, who is listed first alphabetically by CNetID, is the email protection delegate by default. If you are a list owner and would like to change the delegate for your list, please contact IT Services.

To view the email Quarantine for your mailing list:

  1. Log in to spam.uchicago.edu with your CNetID and password.
  2. In the top menu bar next to your personal email account, there is a drop-down menu. From here, select the name of the mailing list you want to view.

View a Mailing List Archive

Beginning November 2022, mailing lists archives will only be available going back approximately 5 years in the web interface. Older archives will be compressed and hidden from the web interface and available upon request.

To view a mailing list archive:

  1. Log in to the administrative page for your list by logging in to UChicago Mailing Lists (lists.uchicago.edu) then select your mailing list from the left navigation bar or log in at: lists.uchicago.edu/web/admin/[listname] [listname].
  2. Select Archive. The Archive page displays all the posts to the mailing list for the past year. It is ordered by month and can display the posts by thread or in chronological order.

Download a Mailing List Archive

To download the archives for a mailing list:

  1. Log in to the administrative page for your list by logging in to UChicago Mailing Lists and selecting your mailing list from the left navigation bar or by logging in at lists.uchicago.edu/web/admin/[listname].
  2. Select Admin > Manage Archives.
  3. Select the archived messages you want to download and select Download Zip File to download the messages as a zip file.

Edit Mailing Lists Archive Settings

  1. Log in to the administrative page for your list by logging in to UChicago Mailing Lists and selecting your mailing list from the left navigation bar, or by logging in to lists.uchicago.edu/web/admin/[listname]
  2. Select Admin > Edit List Config > Archives.

Definitions of Mailing Lists Archive Settings

Web Archives: Access right: This field indicates who has access to the web archives for your mailing list.
Closed No one is able to view the archives for the email list.
Restricted to local domain users Anyone on the local network may view the archives for your mailing list.
Listmaster Only the listmaster can view the archives for your mailing list.
By owner Only the list owners can view the archives for your mailing list.
Subscribers only Subscribers, moderators, and list owners can view the archives for your mailing list.
Public Anyone can view the archives for your mailing list.

Text archives: This setting cannot be changed.

Archive encrypted mails as cleartext: This field indicates how you want encrypted messages to be stored in the web archives.
Decrypted Use this setting to decrypt encrypted messages and store them as plain text.
Original Use this setting to leave retain the encryption on encrypted messages in the web archive.
At Replaces @ with at in email addresses.
Cookie Requires a cookie for archive access. Users must submit a small form in order to receive a cookie before browsing the archives. This blocks all robots, including search engines such as Google.
Javascript Obscures email addresses with a javascript link. This option makes the javascript necessary to view the email address.
None No protections against robots in place in the web archive.